Phone book
Find the right colleague immediately
For users it is clear and made obvious:
so that they can effortlessly find what they are looking for.
The user perspective
Employees want to find their colleagues’ contact details as fast as possible. Without having to log in again.
Ideally, they want a phone book integrated with the intranet which is accessible with just a few clicks.
Users search for:
a phone number or department
head of a department and team members
fast access to an intranet phone book (SSO)
job title and additional information about their colleagues
or they might just want to look at the profile photo of a colleague.
The solution
An intranet phone book based on Active Directory data
With FirstWare IDM-Portal you use your own Active Directory as a data source for internal address lists.
It offers an optimal, simple way to use the AD datapool with an easily accessible web portal. The system requirements are minimal.
A fast approach to IDM
The FirstWare IDM-Portal address book offers a fast and uncomplicated introduction to Identity Management.
You have the option of additional functionalities as it fits into your organization:
In a first step you give your employees permissions to manage their own profile. By using the self service role, users can maintain their own profile only. The data are from your AD and Entra ID and displayed as predefined by the administrator. You can also delegate administrative tasks to users outside the IT-department. Almost all employees have an AD and Entra ID user account. Use the existing data pool and delegate data administration tasks to team assistants, the HelpDesk or your HR department with the help of special delegation roles.
Key feature – Phone book
Individually adjustable
Design your own employee phone book
The AD and Entra ID-based phone book has many individual configuration options, so it fits in seamlessly with your company’s guidelines:
adjustable colors
your own logo
your own descriptions
dynamic search and filter options
extensive choice of attributes
Your own profile picture
Displaying a high quality profile photo in the phone book is a must have for many employees. Especially in larger organisations with many geographical locations colleagues have not necessarily met in person. Therefore it is important to show an appealing profile picture.
It also increases the motivation to look after your own profile and to keep your contact details up-to-date. This is very easily done with self service.
Profile photos which are used in Outlook and Skype can be directly uploaded to the AD phone book.
Smart Search
Smart Search is a user-friendly extension of the search function in the FirstWare IDM portal. One or two keywords in the search line are enough.
An intelligent search algorithm gives users the ability to run a chained search across multiple AD and Entra ID attributes.
The right colleague can be found even if only fragmentary information about his identity is available.
Die Vorteile
Phone book based on AD and AAD
Export of address lists in Excel
Individual design:
logo, colours, labels
Quickly implemented
Helpful search and filter functions
Self Service to update own profile
Tip from the expert
You can map not only users with their own account in the phone book, but also contacts. Manage suppliers, external contacts or employees who do not have access to a computer. However, compared to user objects, contact objects have a limited set of attributes.
Instead of classically relying only on Active Directory, hybrid phone books offer advantages. You can use AD and Microsoft 365 (formerly Office 365) in parallel and integrate Teams functions, for example.