• Identity Management
    • User Management
    • Delegation
    • Self Service
    • Out of Office Assistant
    • Password Reset
    • Phone book
  • Authorization
    • Access Management
    • Approval Workflow
    • Role-based access
    • Single sign-on (SSO)
    • Automation
  • Compliance
  • Systems
    • Active Directory
    • M365
    • HR systems
    • PowerShell
  • Solutions
    • Why IDM-Portal
    • Editions & prices
    • Further solutions
  • References
    • Our customers
    • Our projects
    • Partnership
    • Press
  • Contact
    • About us
    • News
    • Contact
  • English
    • German
FirstWare IDM-PortalFirstWare IDM-Portal
FirstWare IDM-PortalFirstWare IDM-Portal
User Driven
Identity Management
  • Identity Management
    • User Management
    • Delegation
    • Self Service
    • Out of Office Assistant
    • Password Reset
    • Phone book
  • Authorization
    • Access Management
    • Approval Workflow
    • Role-based access
    • Single sign-on (SSO)
    • Automation
  • Compliance
  • Systems
    • Active Directory
    • M365
    • HR systems
    • PowerShell
  • Solutions
    • Why IDM-Portal
    • Editions & prices
    • Further solutions
  • References
    • Our customers
    • Our projects
    • Partnership
    • Press
  • Contact
    • About us
    • News
    • Contact
  • English
    • German

Approval Workflow

Request authorizations directly from the team leader

Integrate reliable process management into user administration with IAM Automation:

regulate sensitive access, set times and protect group memberships.

Memberships

Data changes

Multiple approvers

The user perspective

Access rights are best assigned by the decision-makers, without passing through IT.

 

Secure approval workflow with IDM-Portal

 

 

Green light from direct supervisors means a fast start for the team member.
With IAM Automation in IDM-Portal, approval processes are automated and made much easier.

The solution

Integration of approval workflows in user provisioning

Time-controlled group memberships and attribute-based permissions:
Non-IT decision-makers take over the approval processes.

FirstWare IDM-Portal: Approval of group memberships

Control and approval is carried out via a clear approval web interface.

 

Three main criteria

Automate complex identity and access management tasks with FirstWare IDM-Portal.

The tasks

can be processed conveniently and in the background, even by non-IT employees.

The focus

is on user orientation through fast and failure-resistant automated processes.

The source and target systems

can be diverse and are connected as needed by means of suitable connectors.

How an approval workflow works in IDM-Portal

Employee

requests access to IT resources
via FirstWare IDM-Portal.

 

Team leader

reviews the application and releases approval via FirstWare IDM-Portal.

IAM Automation in IDM-Portal

implements the authorization properly:

Workflow management for all employees

Main features – Approval Workflow

Approval workflow - Application for group membership

Application for group memberships

Approval workflow - Group requiring approvalConfigure which group is subject to approval in IDM-Portal. A blue mark indicates the sensitive group.

Protect memberships in sensitive groups through an approval process.

A department requests group memberships for employees:

  • approvers are automatically informed.
  • make decision: “approved” or “rejected”
  • membership “approved”: the user is added to the group in AD

If you want synchronization with Azure AD, the user can also be added to the AAD group.

Approval of attribute changes

Determine which data changes need to be reviewed. A blue mark indicates which attribute fields require approval.

This option is helpful in a self service order system:

  • employees are allowed to update their own data
  • however, the change must be approved

Approval workflow - Attribute-based approvals

Approval workflow - Multi-level approval process

Multi-level approval process

When several approvers are involved in the process, it is called a multi-level workflow.

The process flow is specified step by step in IDM-Portal:

  • the user enters data changes
  • manager 1 checks and confirms
  • manager 2 controls and approves
  • manager 3 releases data record

All user interactions run automatically.

Key users are involved and fully informed.

Set time periods, plan time of absence

Manage group memberships or attributes automatically and time-controlled.

For making the data changes select:

  • the effective date at a certain time
  • a certain period of time (from… to…)

Plan employee attendance and absences in advance, from parental leave to temporary assignments.

Approval workflow -Set time periods or starting dates in IDM-Portal

IDM-Portal Hybrid IAM Lösung

Asynchronous approval workflows

Automated workload reduction.

Time-controlled data changes.

  • Processing of multiple asynchronous tasks
  • based on AD or other directory
  • Logging and full traceability
  • High modifiability

The advantages

Involvement of decision makers

Protection when granting access

Time-controlled processes

Delegation of IT tasks to others

Self Service ordering system

Automated permissions

IAM expert

Tip from the expert

As a team leader, you often have a busy schedule and
can’t always review approval requests in a timely manner.
Delegate the approval of requests to colleagues – either permanently, once,
or for a specific time period. This can be a one-step or multi-step approval workflow.

Contact

You reach us at

+49 89 215 442 40

or via our

Contact Info

  • FirstAttribute AG
  • Am Büchele 18, 86928 Hofstetten, Germany
  • +49 89 215 442 40
  • https://www.firstattribute.com

Topics

  • Terms of Use & EULA
  • Legal Information
  • Privacy Policy
  • Contact

Latest News

  • IT-Administrator magazine review of FirstWare IDM-Portal
  • Employee directory for large clinics
  • Automate user onboarding in AD and HR systems
  • Transfer team members from AD department groups
  • FirstWare IDM-Portal Release 2020.4 – Better performance and faster approval processes
  • Log4Shell – FirstWare IDM-Portal not affected

© 2023 · FirstAttribute AG.