• Identity Management
    • User Management
    • Delegation
    • Self Service
    • Out of Office Assistant
    • Password Reset
    • Phone book
  • Authorization
    • Access Management
    • Approval Workflow
    • Role-based access
    • Single sign-on (SSO)
    • Automation
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    • Active Directory
    • Entra ID – M365
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FirstWare IDM-PortalFirstWare IDM-Portal
FirstWare IDM-PortalFirstWare IDM-Portal
User Driven
Identity Management
  • Identity Management
    • User Management
    • Delegation
    • Self Service
    • Out of Office Assistant
    • Password Reset
    • Phone book
  • Authorization
    • Access Management
    • Approval Workflow
    • Role-based access
    • Single sign-on (SSO)
    • Automation
  • Systems
    • Active Directory
    • Entra ID – M365
    • HR systems
    • PowerShell
  • Solutions
    • Why IDM-Portal
    • Compliance
    • Editions & prices
    • Further solutions
  • References
    • Our customers
    • Our projects
    • Partnership
    • Press
  • Company
    • About us
    • News
  • Contact
  • English
    • German

Out of Office Assistant

Employees set up Out of Office Assistant replies for their colleagues

Manager can set up “automatic responses” for their absent colleagues.

Without Outlook access, set up the Out of Office Assistant (M365, OnPrem).

Out of Office reply

Absence period

Notification and logging

The user perspective

Employees, partners or customers always want to be informed, when a colleague or contact person is not available.
This allows you to reschedule and/or contact a substitute.

Set up Out of office - inform colleagues with absence note

Automatic replies (Out of Office Assistant) in Outlook allow employees to send an automatic email.
However, it is often forgotten or not possible – for example, in case of sudden illness.

Suddenly ill – avoid process chain

When an employee is out of the office, only an IT admin can set up an Out of Office reply.

IT Admin set up Out of office with IDM-Portal

 

Managers or colleagues usually receive first the information from the absent colleague.

They know:

  • how long the employee will be absent
  • who the substitute is
  • when the employee will be back

Each employee can set an Out of Office note for colleagues with IDM-Portal.
You don’t need the help of the IT. The information is processed immediately after receiving the information and without process chain.

No password reset is necessary or even login in the colleague’s Outlook (data protection!).

The solution

Out of Office Assistant with FirstWare IDM-Portal

Employees set an out-of-office note for their colleagues. They do not need direct access to Microsoft 365 or Exchange.

With IDM-Portal, non-IT employees set up automatic replies without the support of an IT admin.

 

Set up Out of office with IDM-Portal

Thanks to the IDM portal’s easy-to-use interface, users update automatic responses for their colleagues with just a few clicks.

The actions are logged. This ensures traceability for IT security.

Key functions – Out of Office Assistant

Internal and external Out of Office reply.

Set up different Out of Office replies.

It works the same way as your own Out of Office in Outlook/OWA.

Depending on the target group, different automatic mails and time periods can be set.

Differentiate your Out of Office notes for intern (your colleagues) and extern (partners, customers…) recipients.

Set up Out of office - Intern and extern reply

Period of absence

Set up Out of office - select status and time period

With just a few clicks, you can immediately:

  • activate,
  • disable or
  • schedule

the Out of Office assistant for other employee or for yourself.

Just select the status, the period of time and save.

Notification and logging

IDM-Portal notifies the IT, managers or colleagues, of the change of status.

You can also insert links. This allows the recipient to quickly forward their message.

Continue formatting the text as usual (HTML): change the font or size, for example.

Every change by colleagues is logged and remains traceable.

Set up Out of office - insert hyperlink

IDM-Portal Hybrid IAM Lösung

User driven identity management

As elementary as you wish.

As smart as you need.

  • Fast data maintenance by users
  • Beschleunigte Verwaltungswege
  • Accelerated administrative channels
  • Easily accessible web application

The advantages

schnell

Accelerated admin processes

Kaffee-Entlastung

Noticeable relief

for IT

sofort

Instant change in Outlook

Time and cost savings

Delegation of IT tasks to others

Time controlled processes

Role-based delegation

IDM-Portal is based directly on the Active Directory or another directory.
The authorization management is done through different roles.

Each employee is assigned to one or more roles.

Thanks to role-based permissions (RBAC), IT can delegate routine tasks without losing control.

By delegating tasks, you do not need to transfer information anymore.

This shortens processes and avoids errors.

Set up Out of office - Role-based Delegation

Tip from the expert - Set up Out of office

Tip from the expert

Keeping data in Active Directory and Entra ID up to date is normally a task for the IT department.

With the help of IDM-Portal, you delegate many routine tasks around AD/AAD data maintenance to non-IT employee. User-friendly interfaces make it easy for all.

It provides useful functions, such as data maintenance, managing users and groups, Out of Office Assistant or resetting passwords. IDM-Portal delegation creates many custom-fit options that you can configure through roles.

Contact

You reach us at

+49 81 969 984 330

or via our

Contact Info

  • FirstAttribute AG
  • Am Büchele 18, 86928 Hofstetten, Germany
  • +49 8196 998 4330
  • firstattribute.com

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Latest News

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